Job Description

SUMMARY: Under general direction, performs responsible clerical and secretarial work for  administrator(s) and in some cases, deans of students; performs non-supervisory work requiring independent judgment; does related work as required.

Lewiston Public Schools offers a robust employee benefits package for full-time employees, including: health insurance with up to 85% of the premium paid by the employer; dental, vision, life, short- and long-term disability insurance; flexible spending and dependent care accounts; Maine Public Employee, 403(b) and 457 retirement plans; 15 paid sick days per year; tuition reimbursement and more!

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

DISCLAIMER – SOME ESSENTIAL DUTIES AND RESPONSIBILITIES MAY NOT ALL BE PERFORMED BY THE SENIOR PRINCIPAL CLERK.

Maintains confidential records and files

Make bus reservations for various field trips

Prepares minutes of various meetings; prepares and updates teacher & student handbook

Prepares, organizes and distributes correspondence, reports and mailings

Searches files for information needed in compiling statistical and financial reports

Prepares budgetary, statistical data, requisitions, purchase orders and payroll related items

Provides clerical and related duties to staff and administration; scans historical records

Answers phones and questions, takes messages and routes calls

Maintains necessary communication either oral or written

Enrolls new students and corresponds with their previous school

Orders supplies and equipment

Assists with or maintains supply room

Reconciles bank and/or VISA statements

Requisitions repairs

Travels between buildings when required

Maintains calendar of events

Inputs information on computer including Power School, student contacts

Tracks in and out suspensions, students of the month, fire/evacuation plans, office    

detention schedule, afternoon attendance sheets     

Dispenses medication when required

Checks and processes a variety of documents, maintains follow-up records and maintains files

Assists with preparation and organization relating to June and August Graduation 

Helps coordinate and plan special events and makes required reservations for events

Maintains detention staffing and calendar

Manages student traffic to and from office area; monitors student behavior while in office area

Creates duties and schedules; finds coverage for lunch and bus duties

Updates MEDMS with behavior information

Maintain IPAD take home privileges and insurance

Processes all Leave Requests

Coordinates School’s Summer Program

Stores and prints Report and Progress Report Cards for grades 3 – 6

Enters and exits students from Infinite Campus

Keeps a schedule of night usage of the school gym

Assists school psychological service providers with copies of grades, test scores,   

attendance and log entries on students being tested

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or GED and a minimum of 5 years of prior clerical experience.    

LANGUAGE SKILLS:  

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.

MATHEMATICAL SKILLS:  
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percent and to draw and interpret bar graphs.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:
Demonstrated ability to operate a personal  computer and related software.  Ability to develop effective working relationships with students, staff and the school community.  Ability to communicate clearly and concisely, both orally and in writing.  Ability to perform duties with awareness of all district requirements and School Committee policies.  Knowledge of general office methods and procedures.  Ability to greet people courteously.  Knowledge of accounting.Ability to perform arithmetic functions accurately.  Ability to handle multiple tasks.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear.  The employee is occasionally required to walk and stand and may twist at the neck more than the average person.   The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in typing.  Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.  The employee continuously is interacting with the public, staff and students.  

Lewiston Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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